2024 Annual Fair: Craft & Specialty Food Vendor Applicants

FAQs: Applications, notifications, venue-related, etc.

Sunday, September 8, 2024  |  Rain date: Sunday, September 15, 2024 |  Fair hours: 8 a.m. – 5 p.m.
Argyle Park & Gazebo  |   244 West Main Street  |   Babylon, New York 11702

Frequently Asked Questions (FAQs)

Note: All applications will undergo a thorough review process. Due to the high volume of applications we receive, this process may take several weeks. Please note that the acceptance of an application and the assignment of vendor spaces are NOT based on the date and time of the submission.

1. I applied but didn’t get a confirmation.  Did you receive my application?

Once your application is submitted, you will receive an email confirming your payment (sent by service@paypal.com). If you receive this email, we received your application.  You will also receive a second confirmation via email; however, this one may be delayed if there is a high volume of submissions. Please allow 24-48 hours for the second email to arrive. These emails do not indicate that your application has been approved.

If you did not receive these emails, you need to check your:

  • Spam/junk folders for the email on the date you applied

  • Credit card/bank statement for the application charge

If you did not receive the payment email from PayPal and there is no charge to your bank or credit card statement, please contact us. We likely did not receive your application.

2. How do I find out if my application is approved?

The application review process takes several weeks.  We will email you when your application is approved. Please also periodically check the Approved Vendors List to see if your application has been approved. Approved applicants are noted on that page by their last name and postal zip code.

3. I have not heard anything regarding my application; other vendors have been notified.  I applied before they did.

Please allow us time to review all applications properly. In addition, the date and time an application is submitted does not affect when we review it. We will contact you when we have information to do so. Please refrain from emailing us regarding the status of your application.

4. I did not apply, and the application is closed.

Please use this form to be added to our waitlist. We will contact you if we have availability.  Click here.

5. When do I get my space assignment?

Vendor space assignments will be emailed to all approved applicants on or before August 27, 2024.

6. Why don’t I receive your emails?

To ensure you get all emails from us, be sure to white list our email addresses and domains and add them to your safe-sender list:

  • info@babylonbeautification.org

  • info@babylonbbs.org

  • service@paypal.com

  • zapiermail.com

  • ccsend.com

7. I don’t sell anything but wish to attend to promote my business/organization, can I?

No.  Organizations that are social, religious, and political are not permitted to attend. Service organizations and service firms are also prohibited.  Sponsorships are available, so please contact us for more information.

8. I wish to attend to promote my non-profit organization, can I?

No.  Non-profit organizations are not permitted.  In addition, all fundraising is strictly prohibited.

9. I am an author and want to sell my book. Can I?

No.  This is a craft fair.

10. How big is the vendor space?

All vendor spaces are 10 feet x 10 feet. These dimensions will easily accommodate your display needs.  If you need more space, you can purchase a double space (not available for Specialty Food Vendors).

11. I need display equipment. Do I bring my own?

Yes.  We only provide the space.  Vendors are required to bring everything else.

12.  I need electricity, is it provided?

No.  In addition, gas-powered generators or any type of equipment of that nature is strictly prohibited.  Heating and refrigeration units are strictly prohibited.

13. When can I set up my vendor space at the venue?

You may only set up on the morning of the fair, and you must be set up by 7:00 am.

14. When can I break down?

You can begin breaking down your space when the fair ends, and you must be completed by 6:00 pm.

15. What are the rules surrounding loading and unloading?

You may unload items before 7:00 am and after 5:00 pm only.

16. What are the loading and unloading zones?

You may only use the westbound lane of Montauk Highway at the fair site and the eastbound lane of Trolley Line Road.  Vendors are not permitted to loading/unload on any grass areas.  There is a limit of 15 minutes per vendor.

17.  Where can I park?

The parking lot at Argyle Park will be closed to vehicles as it will be used for vendor spaces. Vehicles will not be permitted to enter this area at any time.  Vendor parking is limited to the parking field on the North Side of Argyle Park on Trolley Line Road.  There is no parking on the grass and you are prohibited from driving on the grass or any part of the Park area.  You may not park or unload around the Village Gazebo or at Bayman Park.

18.  Do I need a parking permit?

No, but a parking permit will be emailed to each vendor when spaces are assigned.  All vendor vehicles should display their space number on the driver-side dashboard of each vehicle.

19. I was approved but cannot attend.  Can I transfer my space to a friend?

No.  Spaces are non-transferable and cannot be sold or transferred to another vendor. Fair officials may ask for your ID at any time. If you aren’t present and someone else is in your space, they will be removed from the fairgrounds, and you will be prohibited from participating in future fairs.

20. I was approved in the Specialty Food Market, and I want to give out food samples. Can I?

Yes, but they must be prepacked.  Note: all food items must be prepackaged, and vendors are prohibited from preparing or packaging food onsite.

21. Can I sell food items that require cold storage?

Maybe.  Refrigeration units are prohibited, but you may be permitted to bring coolers of ice or dry ice.  Please contact us before applying.

22. I want to sell pet food and treats, can I?

Yes, but all items must be prepacked.  You must also apply using the Craft Vendor Application.  Pet food is not located in the Specialty Food area.  You are prohibited from allowing your pets at your booth.

23. Can I sell beverages?

No.  Beverages of any type are prohibited unless a special exception is granted in advance. This includes homemade beverages, bottled water, and other bottled/canned beverages. The sale of alcohol is strictly prohibited.

24. What happens if it rains?

Rain notifications on the day of the fair will be posted on our website and Facebook page at 5 am. In the event of inclement weather, the fair will be held on Sunday, September 15.

If your question was not answered above please click here to submit one.