2023 Annual Fair: Craft & Specialty Food Vendor Applicants

FAQs: Applications, notifications, venue-related, etc.

Sunday, September 10, 2023  |  Rain date: Sunday, September 17, 2023 |  Fair hours: 9 a.m. – 5 p.m.
Argyle Park & Gazebo  |   244 West Main Street  |   Babylon, New York 11702

Frequently Asked Questions (FAQs)

1. I applied but didn’t get a confirmation.  Did you receive my application?

Your payment receipt via email (sent from service@paypal.com) is your acknowledgment that we’ve received your application and payment; it is not an acknowledgment that your application has been approved.

If you did not receive the payment receipt via email, you need to check your:

  • Spam/junk folders for the email on the date you applied

  • Credit card/bank statement for the application charge

If you did not receive the email and you don’t have a charge to your bank/credit card statement, please contact us.  We likely did not receive your application.

2. How do I find out if my application is approved?

We will not notify you directly when your application is approved.  Please check the Approved Vendors List to see if your application has been approved.   Approved applicants are noted on that page by the date and time we received the paid application and the applicant’s last name and postal zip code.  Please refer to your emailed receipt, which notes the date and time you paid (not the date your bank/credit card was charged). 

3. When do I get my space assignment?

Vendor space assignments will be sent to all approved applicants by email on or before August 28, 2023.

4. Why don’t I receive your emails?

To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list:

  • info@babylonbeautification.org

  • info@babylonbbs.org

  • service@paypal.com

5. I don’t sell anything but wish to attend to promote my business/organization, can I?

No.  Organizations that are social, religious, and political are not permitted to attend. Service organizations and service firms are also prohibited.

6. I wish to attend to promote my non-profit organization, can I?

No.  Non-profit organizations are not permitted.  In addition, any type of fundraising is strictly prohibited.

7. I am an author and want to sell my book. Can I?

No.  This is a craft fair.

8. How big is the vendor space?

All vendor spaces are 10 feet x 10 feet. These dimensions will easily accommodate your display needs.  If you need more space, you can purchase a double space.

9. I need display equipment. Do I bring my own?

Yes.  We only provide the space.  Vendors are required to bring everything else.

10.  I need electricity, is it provided?

No.  In addition, gas-powered generators or any type of equipment of that nature is strictly prohibited.  Heating and refrigeration units are strictly prohibited.

11. When can I set up my vendor space at the venue?

You may only set up on the morning of the fair, and you must be set up by 8:00 am.

12. When can I break down?

You can begin breaking down your space when the fair ends, and you must be completed by 5:30 pm.

13. What are the rules surrounding loading and unloading?

You may unload items before 8:00 am and after 5:00 pm only.

14. What are the loading and unloading zones?

You may only use the westbound lane of Montauk Highway at the fair site and the eastbound lane of Trolley Line Road.  Vendors are not permitted to loading/unload on any grass areas.  There is a limit of 15 minutes per vendor.

15.  Where can I park?

The parking lot at Argyle Park will be closed to vehicles as it will be used for vendor spaces. Vehicles will not be permitted to enter this area at any time.  Vendor parking is limited to the parking field on the North Side of Argyle Park on Trolley Line Road.  There is no parking on the grass and you are prohibited from driving on the grass or any part of the Park area.

16.  Do I need a parking permit?

No, but a parking permit will be emailed to each vendor when spaces are assigned.  All vendor vehicles should display their space number on the driver-side dashboard of each vehicle.

17. I was approved but cannot attend.  Can I transfer my space to a friend?

No.  Spaces are non-transferable and cannot be sold or transferred to another vendor. Fair officials may ask for your ID at any time. If you aren’t present and someone else is in your space, they will be removed from the fairgrounds, and you will be prohibited from participating in future fairs.

18. I was approved in the Specialty Food Market, and I want to give out food samples. Can I?

Yes, but they must be prepacked.  Note: all food items must be prepackaged, and vendors are prohibited from preparing or packaging food onsite.

19. Can I sell food items that require cold storage?

No.  You are not permitted to sell items requiring refrigeration.  You are allowed to bring coolers of ice or dry ice.

20. I want to sell pet food and treats, can I?

Yes, but all items must be prepacked.  Cold storage, coolers of ice, or dry ice are not permitted.  You must also apply using the Craft Vendor Application.  Pet food is not located in the Specialty Food area.

21. Can I sell beverages?

No.  Beverages of any type are prohibited unless a special exception is granted in advance. This includes homemade beverages, bottled water, and other bottled/canned beverages. The sale of alcohol is strictly prohibited.

22. What happens if it rains?

Rain notifications on the day of the fair will be posted on our website and Facebook page at 5 am. In the event of inclement weather, the fair will be held on Sunday, September 17.

23. I applied for the Waitlist; what happens next?

Vendors who apply to the waitlist will be contacted by email or mobile phone regarding the status of their application only after the application is reviewed.  Please refrain from contacting us to ask about the status of your application.  If a waitlist vendor is approved, the fee balance must be made immediately.  If a vendor is not approved, the $10 fee is forfeited.


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