2024 Annual Fair at Argyle Park

Vendor & Application Information

Sunday, September 8, 2024

Rain date: Sunday, September 15, 2024

Fair hours: 9 a.m. – 5 p.m.

Argyle Park & Gazebo
244 West Main Street, Babylon, New York 11702

Applications for the 2024 Annual Fair will open in March 2024

C

The Craft Vendor application is available at the bottom of this page.  Please read this page carefully before applying.

Craft Vendor Information and Online Application

Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds numbering in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with rides and activities at Bayman Park.

Note Regarding Hand-Made Items

All items must be hand-made.  If you have participated in the past and have sold manufactured items, your application will NOT be approved.  If you provide misleading information on your application and bring non-hand-made items to the fair, you will be removed from the venue and barred from participating in future fairs.

Fair representatives will monitor vendors on-site to ensure all items sold are hand-made.  If any vendor or participant knows any vendor selling items that are not hand-made, please report it here.  Your submission is anonymous.

Food Vendors

These are limited and include preserves, artisanal cheeses, nuts, bars, jams, honey, select baked goods, spices, pickles, oils, hot sauces, and other condiments.  Please see the “Specialty Food Market” section below for more information.  A separate application is required which is noted below.  Pet food is permitted but as a Craft Vendor.

Application Process

You must submit the appropriate online application below and pay via credit card or your PayPal account.  We do not accept applications and payments via postal mail.  Walk-on vendors will not be permitted.

Note: you must use the same email address in your online application with your credit card payment and when you contact us.  We reference all correspondence and transactions by email address, so applicants must use the same email address.

Review and Approval Process

All applications will be reviewed and must be approved.  The review process takes several weeks.  After you apply, you will be directed to a payment page to make your payment.  It won’t be accepted if you don’t pay immediately after you submit your application.  If we have a question regarding your application, we will contact you.  If your application is not approved we will alert you via email and issue a refund less a $15.00 processing fee.  If you have questions about the application process, please contact us before you apply.  Note: We reserve the right to accept or refuse any vendor for any reason.

Items cannot be mass-produced in factories.  Your application will not be accepted if we don’t have enough information to review.  Also, do not assume you will be accepted because you’ve participated in the past.  Note: we require photos of your items to be included in the application.  If the items in the photos don’t match the description of your items your application will not be accepted.

The venue is a park, and space is limited.  If we reach capacity before we review your application and cannot accept it, you will be refunded in full.

Application Notifications – via email and our website

Please note the following:

1. Your payment receipt via email (sent by service@paypal.com) is your acknowledgment that we’ve received your application and payment; it is not an acknowledgment that your application has been approved.

2. If you do not get a payment receipt via email, you should check your

                      – Spam/junk folders for the email on the date you applied

                      – Credit card/bank statement for the application charge

3. If you did not receive the email receipt and don’t have a charge to your bank/credit card statement, please contact us.  We likely did not receive your application.

4. We will contact you if we need more information for our review and your application is not accepted.

5. Please refrain from emailing us asking if we received your application and if your application has been accepted.  It is very time-consuming to respond to emails with information posted online and quickly accessible.

6. You will now be notified by email when your application is approved.  You can also periodically check the Approved Vendors List to see if your application has been approved.  Note: the applicants appearing on the vendor acceptance page are listed by the date and time their application was submitted and by the applicant’s last name and postal zip code.  If you applied and didn’t appear on that page, please check the date and time you applied to contact us.  We will make regular updates to that page, so check it periodically.

7. Vendor space assignments will be emailed to all approved applicants on or before August 27, 2024.

8. To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list:

                          info@babylonbeautification.org

                           info@babylonbbs.org

                           service@paypal.com

                            zapier.com

Vendor Information

All spaces are 10’ x 10’.  We provide only the space.  You may bring a tent, tables, chairs, display materials, etc.  Gas-powered generators are strictly prohibited.  Electricity and Wi-Fi are not provided.

Vendors are not permitted to place items outside their space. This includes grass walkways, pathways, and sidewalks.  These areas must be left open for pedestrian traffic.

Craft vendors are limited to two spaces only (together or apart).  Food vendors are limited to one space only.

The following are not permitted to participate:

  1. Organizations that are social, religious, and political

  2. Service organizations and service firms

  3. Non-profit organizations

Note: fundraising of any kind is strictly prohibited.

Location Requests

All requests will be considered, but no guarantees of a specific location or area will be granted. We recommend you apply very early to have your request considered.  Please remember that the venue is a park, so the ground is not level.  Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.

Do not request an end or corner space.

Requests based on other vendor products and proximity to other vendors will not be considered.  These types of requests are not logistically possible.  Please keep in mind the weather and plan accordingly.  Your space may be sun-facing, and it may get hot.  Be prepared and bring appropriate materials to shield yourself from the sun.

Set-up: you may begin setting up by 5:00 a.m., but you must be fully set up by 8:00 a.m.  You may only set up on the morning of the fair, not the day before the event.  There is no parking or unloading on grass areas.  Do not park and unload around the gazebo or at Bayman Park.  Vendors will these rules will not be permitted to participate in future events.  The fair ends at 5:00 p.m.  Note: Fairgoers usually arrive early.

Problems Onsite

As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters.  On the day of the fair, should you encounter any of these issues, please contact us immediately so we can address your concerns.  We will not issue any refund or credit for any matter we cannot address during set-up.

Please do not contact us prior to the event to complain about your space.  We will address issues on the day of the fair, on-site.

Online Vendor Directory – click here

We have the best vendors at our fair and want everyone to know it!

We continue to add vendors to our directory as they are approved.  The directory includes select information regarding products sold, social media pages, etc.

We will also include the location of each vendor’s fair space and a site map so fairgoers can locate you at the venue.  This will be added a week before the event.

“Specialty Food Market” for food vendors

We have dedicated a section of the vendor area to food vendors, which are very limited.  Food trucks are not permitted in this area.  Food items requiring cold storage are not permitted.

Food items include:

  • Baked goods, excluding pies

  • Baked bread

  • Gluten-free baked goods

  • Nuts

  • Bars

  • Jams & preserves

  • Pickles

  • Artisanal cheeses

  • Honey

  • Spices

  • Hot sauces & other condiments

  • CBD products

  • Anything that is eaten or ingested falls into this category

  • Note: pet food is not considered a Specialty Food.  Pet Food vendors must apply using the Craft Vendor application.

Note: all food vendors must bring a 10′ by 10′ tent.

Food vendors may sell items from a home or commercial kitchen, but the vendor must make all items.  Items (other than the ingredients) are not permitted to be sourced outside the vendor’s kitchen and then resold at the fair.  All food items must be pre-packaged.  Vendors are prohibited from preparing or packaging food on-site.  Heating and refrigeration units are strictly prohibited.  Items that require ice or dry ice coolers to stay refrigerated or frozen are not permitted.  Cold storage is not permitted.

The following are not permitted:

  1. Alcohol

  2. Bottled water and other bottled beverages

  3. Canned beverages

  4. Any beverage

  5. Ice Cream

  6. Shaved Ice

These spaces are limited, and applications will be accepted based on the type of food sold.  We encourage all food vendors to apply early as we expect to sell out of these spots.  Please use the Specialty Food Market application below.

Food Samples and Suffolk County Board of Health Permits – all items must be prepackaged, including samples.  You will not need a permit.  Note: the specialty food section will be located on the pavement.

Pet Food & Pet Treats

Pet food and treats are permitted but are considered Craft Vendors and are not located in the Specialty Food Market.  Please use the Craft Vendor Application for all pet food.

All pet food must be prepackaged and cannot require refrigeration, coolers, or ice.  Pet food cannot be sold frozen.  In addition, pet food vendors are not permitted to have their pets at their booths.

Authors and Book Sales

Authors are not permitted to participate and sell their books.  Book signings are also not permitted.  The sale of books, in general, is not permitted.

Fruits, Flowers, Plants and Vegetables

Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.

Temporary Tattoos and Henna Artists

These activities are limited.  If you wish to participate as a vendor, please contact us directly via email.  Please do not apply; your application will not be accepted.

Children’s Area

For 2024 we are accepting vendors for the following, please email us for information info@babylonbbbs.org.

  • Face Painting

  • Temporary Tattoos

  • Spin art

  • Sand art

Conduct & Behavior

We expect all vendors to adhere to all guidelines, be professional and treat all other vendors and all visitors in a kind and courteous manner.  We reserve the right to remove any vendor or person(s) from the premises for any reason, at any time.

Other Notices

Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.

The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise and to enforce all regulations pertaining to applicants and/or their representatives.

We reserve the right to refuse any application for any reason.

Parking

Vendors and visitors are not permitted to park in the Babylon Masonic Lodge parking lot (250 West Main Street).  This is private parking and all vehicles parked in this lot may be towed.  There is ample parking at the LIRR station and on Trolley Line Road.

Hygiene Requirements

  • Hand Hygiene: each vendor should provide hand sanitizing supplies in their space.

  • Cleaning and Disinfection: each vendor should regularly clean and disinfect all frequently touched surfaces.

Rain Date Information

Note–The fair date is Sunday, September 8, 2024, and the rain date is Sunday, September 15, 2024.  If you apply, please make sure you’re available on both dates.

In the event of a cancellation, we will issue a public notification on the morning of the fair at 5:00 a.m.  The notice may also be given earlier, emailed, and posted on our website and social media sites (Facebook and Instagram).  Refunds or future credits will not be issued if the fair is canceled on the original date (September 8, 2024) due to inclement weather since there is a scheduled rain date.  There will be no exceptions.

In the event of inclement weather on the rain date (September 15, 2024) and the fair is canceled, we will issue each vendor a refund less a $75.00 fee to cover the costs associated with the online directory, advertising, and promotion, and other miscellaneous expenses.

2024 Fees

Payment is due upon submission of your online application.  We do not accept applications and payments via postal mail.  Note: the application review process takes several weeks, and if your application is not approved, we will refund your application fee, less a $25.00 processing fee.

Craft vendors may purchase a maximum of two spaces, but an additional fee applies.  Specialty Food Market Vendors are limited to only one space.

Craft Vendor Fee

$265.00 on or before May 1, 2024

$315.00 after May 1, 2024

Specialty Food Market Vendor Fee

$300.00 on or before May 1, 2024

$350.00 after May 1, 2024

Cancelation Policy

All cancelations are subject to a $95.00 cancelation fee.  Cancelations after June 1, 2024, will result in forfeiture of the entire application fee.  There are no exceptions.

Online Payment

When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card.  After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment.  This is not confirmation that your application has been approved.  Keep this email for proof of payment.

Acceptance of our Terms

By applying and submitting your application and payment you are agreeing to all terms and conditions.  Please read them all very carefully as we won’t make exceptions for any reason.

Craft Vendor Application - Apply in March 2024

APPLY MARCH 2024

Specialty Food Market Vendor Application - Apply in March 2024

APPLY MARCH 2024

Argyle Park / Fair Grounds Map

The Fairgrounds are located at Argyle Park and Gazebo

244 W. Main Street, Babylon, New York 11702