Looking Ahead to 2027
We recognize and appreciate the loyalty and commitment of vendors who chose to participate on October 11.
As we develop our 2027 vendor fees and terms, we are considering ways to recognize those vendors for their support and participation in the additional October 11 event. Additional information will be published on our website in the coming weeks.
While the 2026 cancellation terms remain unchanged, any special consideration for 2027 would be reflected in our future vendor fees and terms. This will not include refunds, credits, free vendor spaces, or the transfer of 2026 registration fees.
Background Information
The Babylon Beautification Society is an independent nonprofit organization that receives no funding from the Village of Babylon or any other government entity. We rely on fundraising events to support our community beautification projects and ongoing operations.
The Annual Fair involves hundreds of vendors and tens of thousands of visitors. Organizing an event of this size requires significant time, planning, coordination, and expense.
Many costs are incurred well before the event, and each weather-related postponement creates additional expenses and substantial work to reorganize logistics and arrangements. The Society also has ongoing expenses, including insurance and other operating costs, regardless of whether the fair takes place.
Our cancellation policies help protect the financial stability of the Society and ensure that the Annual Fair and our community beautification projects can continue in the future.
2026 Annual Fair Timeline
The 2026 Annual Fair was originally scheduled for September 13, with a rain date of September 20. Due to weather conditions, the fair could not take place on either date. We then announced a new event date of October 11 and offered vendors three options. The original terms and conditions remained in effect, with additional cancellation terms applying to vendors who chose the October 11 event.
The Three Options Offered to Vendors
Vendors were asked to actively select one of the following options:
Option A – Join Us on October 11
Participate in the October 11 Annual Fair, with no rain date and no refund, credit, or transfer of registration fees if the event was canceled.
Option B – Transfer to the 2027 Annual Fair
Transfer the 2026 registration and payment to the 2027 Annual Fair, with guaranteed participation but no guarantee of a specific space assignment. The 2027 Annual Fair terms and conditions would apply.
Option C – Request a 50% Refund
Receive a 50% refund of the registration fee.
Vendors who did not make a selection were automatically assigned Option B, transferring their registration and payment to 2027.
October 11 Cancellation
Unfortunately, the October 11 Annual Fair was canceled due to weather conditions.
Vendors who selected Option A actively chose to participate and agreed to the additional cancellation terms. Accordingly, registration fees are non-refundable and cannot be credited or transferred to a future event.
We understand the disappointment, but these conditions were communicated and accepted before vendors made their selections.
Thank You
We appreciate the understanding and continued support of our vendors as we work to ensure the Annual Fair remains a cherished Babylon tradition for years to come.