VENDOR APPLICATION | VENDOR TERMS & CONDITIONS
Saturday, May 22, 2027
Rain Date: Sunday, May 23, 2027
Market hours: 9:00 a.m. – 4:00 p.m.
Argyle Park – North & East Sides of Argyle Lake
240 Trolley Line Road, Babylon, New York 11702
Application Links Are Located at the Bottom of This Page
Note Regarding Handmade Items
The Argyle Spring Market is a handmade craft market featuring artisans, makers, and vendors selling items they personally create, design, or produce. We also accept a limited number of Specialty Food Vendors and select clothing and apparel vendors, subject to the specific requirements outlined below. Vendors selling mass-produced, wholesale, or finished products purchased from third parties for resale generally do not qualify.
Please review the applicable vendor requirements below very carefully before submitting an application. If you are unsure whether your items qualify, please contact us before applying.
1. Event Information & Applicability of Terms
These Vendor Terms & Conditions apply to participation in the Argyle Spring Market scheduled for Saturday, May 22, 2027, with a rain date of Sunday, May 23, 2027, organized by the Babylon Beautification Society.
Vendors who were accepted for the October 11, 2026 Annual Fair are eligible to participate in the Argyle Spring Market at no cost. Eligible vendors must confirm their participation by submitting the online opt-in form. Vendors who do not submit the form will be considered to have declined their complimentary space.
By submitting an application and payment, the applicant acknowledges that they have read, understand, and agree to these Vendor Terms & Conditions and any additional requirements stated on the application.
Submission of an application and payment does not guarantee acceptance. Participation is subject to review and approval by the Babylon Beautification Society.
2. Vendor Fees & Payment
Vendor fees for the Argyle Spring Market are:
October 11, 2026 Annual Fair Vendors — One complimentary 10′ × 10′ space, subject to confirmation through the online opt-in form.
Additional Craft Vendor — One 10′ × 10′ space: $275
Additional Specialty Food Vendor — One 10′ × 10′ space: $315
All vendors are limited to one 10′ × 10′ space. Double spaces are not permitted.
For additional vendors applying for a paid space, payment is due at the time the application is submitted. An application is not considered complete and will not be reviewed until the required payment has been received.
Vendor fees and complimentary spaces are specific to the approved vendor and the Argyle Spring Market on May 22, 2027, or its May 23 rain date.
Refunds and forfeiture of vendor fees following acceptance are governed by the cancellation and weather provisions contained in these Terms & Conditions.
3. Vendor Cancellation & Refund Policy
Once an applicant has been approved to participate as a vendor, the vendor fee becomes non-refundable.
If an approved vendor subsequently cancels or withdraws, does not attend the event, arrives too late to participate, or otherwise fails to use their assigned space, the vendor fee will not be refunded.
Vendor spaces are non-transferable. A vendor may not sell, transfer, assign, or give their space to another vendor or third party.
Vendors receiving a complimentary space who subsequently cancel, withdraw, or fail to attend will forfeit that space. Complimentary spaces have no cash value and cannot be refunded, credited, or transferred to another event.
4. Weather & Event Cancellation
The Argyle Spring Market is scheduled for Saturday, May 22, 2027, with a rain date of Sunday, May 23, 2027.
The event is held outdoors and may take place in varying weather conditions. Vendors are responsible for monitoring the weather and preparing their tents, displays, merchandise, and equipment accordingly.
The Babylon Beautification Society reserves the right to cancel, delay, suspend, shorten, modify, or close the event due to inclement weather, unsafe conditions, emergencies, governmental directives, or other circumstances beyond the Society’s reasonable control.
If the event is cancelled, delayed, suspended, shortened, modified, or closed due to any of these circumstances, including cancellation on the rain date, vendor fees will not be refunded, credited, or transferred to another event. Complimentary spaces will also be forfeited without refund, credit, or transfer.
All decisions regarding cancellation, delay, suspension, modification, or closure of the event will be made by the Babylon Beautification Society. A vendor who chooses not to participate based on weather forecasts or conditions when the event has not been officially cancelled will not be entitled to a refund.
Official notices regarding cancellation or significant changes to the event will be communicated by email and/or through the Babylon Beautification Society’s website and social media channels.
5. Vendor Eligibility & Application Requirements
Vendors eligible for a complimentary space based on their acceptance for the October 11, 2026 Annual Fair do not need to reapply. They must confirm their participation through the designated online opt-in form. These vendors will receive priority for available spaces. The Babylon Beautification Society will assign all spaces.
If space remains available, vendors who were not accepted for the October 11, 2026 Annual Fair may submit an application.
Applications must include complete and accurate information about the applicant, business, and products or services proposed for the event. Applicants must provide photographs or other information requested by the Babylon Beautification Society as part of the review process.
Only products, merchandise, or activities disclosed in the application and approved by the Babylon Beautification Society may be offered, displayed, sold, or conducted at the event. Vendors may not add or substitute products or activities without prior approval.
Applications containing false, misleading, incomplete, or materially inaccurate information may be denied. If such information is discovered after an applicant has been approved, the Babylon Beautification Society may revoke the vendor’s acceptance or require the vendor to leave the event.
6. Application Review & Vendor Acceptance
All new vendor applications are subject to review and approval by the Babylon Beautification Society. Applications will be considered only if space remains after eligible October 11, 2026 vendors have confirmed their participation. Applications are evaluated based on the needs of the event, available space, product mix, vendor categories, and other factors determined by the Society.
Due to the limited number of vendor spaces available, additional applications may not be accepted.
New vendor applications are not approved on a first-come, first-served basis. Applying early does not guarantee acceptance or a particular vendor space. The date or time an application is submitted does not determine acceptance or vendor space assignment.
Payment submitted with an application confirms only that the application and payment have been received. Payment does not constitute acceptance as a vendor.
Applicants will be notified by email if they are approved to participate as a vendor. If additional information is required to review an application, the Babylon Beautification Society may contact the applicant before making a decision.
If an application is not approved, or if the event reaches capacity before the application can be accommodated, the vendor fee paid with the application will be refunded. If an application is denied because the applicant or the products, services, or activities proposed do not meet the eligibility requirements stated in these Terms & Conditions, payment processing fees incurred by the Babylon Beautification Society will be deducted from the refund.
The Babylon Beautification Society reserves the right to limit the number of vendors in any category and to accept or deny any applicant for any reason.
7. Vendor Space Assignment & Location
Space assignments are based on the event layout, available space, vendor mix, site conditions, and other factors determined by the Babylon Beautification Society. No specific space or location is guaranteed.
All vendor spaces will be located along the north and east sides of Argyle Lake (Sections A and B). Each vendor will be assigned one 10′ × 10′ space. Vendors may not request additional or adjoining spaces.
Requests for corner or end spaces will not be considered. Please avoid requests to be placed near or away from other vendors based on the products being sold.
Event locations may include grass, pavement, or other outdoor surfaces. Ground conditions may be uneven, wet, sloped, or affected by trees, landscaping, weather, or other naturally occurring conditions. Vendors should plan and prepare accordingly.
Vendors are responsible for determining whether their products, merchandise, displays, or equipment are suitable for outdoor conditions, including direct sunlight, heat, wind, and changing weather conditions. The Babylon Beautification Society cannot guarantee shade, protection from the sun or wind, or any other particular environmental condition when assigning vendor spaces. Vendors should not request a particular location based on the weather or environmental needs of their products.
Vendors may not move, exchange, or relocate their assigned space without permission from a Babylon Beautification Society event official. A vendor who moves or relocates without permission may be required to leave the event and will not be entitled to a refund.
If a vendor encounters a problem with their assigned space during setup, the vendor must contact a Babylon Beautification Society event official so the issue can be evaluated and addressed when possible.
8. Setup, Event Hours & Breakdown
Vendor setup may begin at 5:00 a.m. on the morning of the event. All vendors must be fully set up and ready for the event by 8:00 a.m. Setup is not permitted the day before the event.
Vehicles may not be driven or parked on grass areas. Vendors must follow all posted signs and instructions regarding vehicle access, unloading, and parking during setup and breakdown.
The event ends at 4:00 p.m. Vendors are expected to remain open and operating until the event closes and may not begin breaking down their booth or display before 4:00 p.m.
Trolley Line Road may be closed to vehicular traffic for a portion of the event day. Access to the event area may be restricted once the road is closed. Vendors needing to exit the area by vehicle during the closure may be permitted to do so at a reduced speed and only under the direction of Village of Babylon Code Enforcement officials. Vendors are responsible for following all traffic restrictions and directions from event officials.
Vendors must follow the directions of Babylon Beautification Society event officials and Village of Babylon Code Enforcement officials during setup, throughout the event, and during breakdown. Roadways, sidewalks, pedestrian pathways, and other designated access areas must be kept clear.
Vendors are responsible for removing all merchandise, displays, equipment, trash, and other materials from their space at the conclusion of the event. This includes all zip ties, fasteners, packaging, and other small materials used during setup or breakdown. Nothing may be left on the ground or elsewhere within the event area, and each vendor space must be left clean and in the condition in which it was found.
9. Vendor Booth & Space Requirements
Each vendor space is 10′ × 10′. All vendors are limited to one space. The Babylon Beautification Society provides the assigned space only. Vendors are responsible for providing their own tent, tables, chairs, displays, and all other equipment or materials needed to participate.
All merchandise, displays, tables, chairs, signs, equipment, storage containers, and other materials must remain entirely within the vendor’s assigned space or spaces. Vendors may not use adjacent grass areas, walkways, sidewalks, pathways, or space between vendor booths for merchandise, displays, storage, or seating.
Tents and displays must be safely and securely installed and must not create a hazard to vendors, visitors, or neighboring spaces. Vendors are responsible for properly securing their tents and displays and should be prepared for outdoor weather conditions.
Gas-powered generators are prohibited. Electricity and Wi-Fi are not provided.
Vendors must maintain their space in a safe, clean, and orderly condition throughout the event and must not obstruct pedestrian traffic, emergency access, or neighboring vendor spaces.
10. Merchandise & Product Requirements
All merchandise offered for sale must comply with the requirements of the vendor category under which the applicant was approved.
For Craft Vendors, all items must be handmade, designed, created, or produced by the vendor unless otherwise specifically approved by the Babylon Beautification Society. Vendors may not purchase finished products or merchandise from third parties for resale at the event.
The Babylon Beautification Society may limit or prohibit certain products or categories of merchandise in order to maintain the character and product mix of the event and to avoid conflicts with Village of Babylon businesses or other event considerations.
Event officials may inspect vendor merchandise during the event to ensure compliance with these requirements. Merchandise that was not approved or does not comply with these Terms & Conditions may be required to be removed from sale.
A vendor who misrepresents their merchandise, sells prohibited or unapproved items, or sells third-party merchandise in violation of these requirements may be required to leave the event without a refund and may be denied participation in future Babylon Beautification Society events.
Vendors who believe another vendor is selling merchandise that does not comply with the handmade requirements may report the matter to the Babylon Beautification Society. Reports may be submitted anonymously through the vendor complaint form on the Society’s website.
11. Clothing Vendors
Clothing and apparel vendors are a limited vendor category. To maintain the character and product mix of the event and to avoid unnecessary competition with Village of Babylon businesses, clothing applications are reviewed individually and acceptance is limited.
Particular consideration is given to the type of merchandise being offered and how it is designed, created, or produced. The following categories may not be accepted or may be limited:
Vintage, upcycled, repurposed, or tie-dyed clothing
Clothing, apparel, or accessories purchased from third parties for resale
Vendor-designed clothing or apparel that is manufactured or produced by a third party
Custom-printed clothing
Pet and doll apparel