2023 Christmas Market: Vendor Applicants
FAQs: Applications, notifications, venue-related, etc.
Saturday, December 9, 2023 | Rain date: Sunday, December 10, 2023 | Hours: 10:30 a.m. – 3:00 p.m.
Village Gazebo & Bayman Park | 244 West Main Street | Babylon, New York 11702
Frequently Asked Questions (FAQs)
1. I applied but didn’t get a confirmation. Did you receive my application?
Your payment receipt via email (sent from service@paypal.com) is your acknowledgment that we’ve received your application and payment; it is not an acknowledgment that your application has been approved.
If you did not receive the payment receipt via email, you need to check your:
Spam/junk folders for the email on the date you applied
Credit card/bank statement for the application charge
If you did not receive the email and you don’t have a charge to your bank/credit card statement, please contact us. We likely did not receive your application.
2. How do I find out if my application is approved?
We will notify you directly by email when your application is approved. You will need to pay the balance due to be officially accepted or you will forfeit the space.
3. When do I get my space assignment?
Vendor space assignments will be emailed to all approved applicants in December.
4. Why don’t I receive your emails?
To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list:
info@babylonbeautification.org
info@babylonbbs.org
service@paypal.com
zapier.com
5. I don’t sell anything but wish to attend to promote my business/organization, can I?
No. Organizations that are social, religious, and political are not permitted to attend. Service organizations and service firms are also prohibited.
6. I wish to attend to promote my non-profit organization, can I?
No. Non-profit organizations are not permitted. In addition, any type of fundraising is strictly prohibited.
7. I am an author and want to sell my book. Can I?
No. This is not permitted.
8. How big is the vendor space?
All vendor spaces are 10 feet x 10 feet on pavement.
9. I need display equipment. Do I bring my own?
Yes. We only provide the space. Vendors are required to bring everything else.
10. I need electricity, is it provided?
No. In addition, gas-powered generators or any type of equipment of that nature is strictly prohibited.
11. When can I set up my vendor space at the venue?
You may only set up on the morning of the event and must be set up by 10:00 a.m.
12. When can I break down?
You can begin breaking down your space when the event ends, and you must be completed by 4:00 p.m.
13. Where can I park?
The parking lot at Argyle Park will be open to vehicles. There is no unloading or temporary parking around the gazebo after 8:00 a.m. or before 3:30 p.m. You may not load or unload around Bayman Park.
14. Do I need a parking permit?
No, but a parking permit will be emailed to each vendor when spaces are assigned. All vendor vehicles should display their space number on the driver-side dashboard of each vehicle.
15. I was approved but cannot attend. Can I transfer my space to a friend?
No. Spaces are non-transferable and cannot be sold or transferred to another vendor. Event officials may ask for your ID at any time. If you aren’t present and someone else is in your space, they will be removed from the grounds, and you will be prohibited from participating in future events.
16. I want to give out food samples. Can I?
Yes, but they must be pre-packed. Note: all food items must be prepackaged, and vendors are prohibited from preparing or packaging food onsite.
17. Can I sell food items that require cold storage?
No. You are not permitted to sell items requiring refrigeration. You are allowed to bring coolers of ice or dry ice.
18. I want to sell pet food and treats, can I?
Yes, but all items must be prepacked. Cold storage, coolers of ice, or dry ice are not permitted.
19. Can I sell beverages?
No. Beverages of any type are prohibited unless a special exception is granted in advance.
20. What happens if it rains?
Rain notifications on the day of the event will be posted on our website and Facebook page at 5 a.m. but will likely occur earlier via email. In inclement weather, the event will be held on the rain date.
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