2026 Annual Fair: Specialty Food Market Vendor Application

This application does not apply to Food Trucks.

 If you have a food truck and wish to attend, please email us at info@babylonbbs.org.

We do not accept food applications for around the Village Gazebo.

We have dedicated a section of the vendor area to food vendors, which are very limited.  This area is located in the Argyle Park Parking lot.  Food trucks are not permitted in this area.  Food items requiring cold storage may be allowed.  Please contact us in advance.  

Food items include:

  • Baked goods, excluding pies
  • Baked bread
  • Gluten-free baked goods
  • Nuts & granola
  • Bars
  • Jams & preserves
  • Pickles
  • Artisanal cheeses
  • Honey
  • Spices
  • Hot sauces & other condiments
  • Homemade candy & chocolates
  • CBD products
  • Anything that is eaten or ingested falls into this category

Note: all food vendors must bring a 10′ by 10′ tent.

Food vendors may sell items from a home or commercial kitchen, but the vendor must make all items.  Items (other than the ingredients) cannot be sourced outside the vendor’s kitchen and then resold at the fair.  All food items must be pre-packaged.  Vendors are prohibited from preparing or packaging food on-site.  Heating and refrigeration units are strictly prohibited.  Items requiring ice or dry ice coolers to stay refrigerated or frozen may be permitted.  Contact us before applying.

The following are not permitted:

  1. Alcohol
  2. Bottled water and other bottled beverages
  3. Canned beverages
  4. Any beverage
  5. Ice Cream
  6. Shaved Ice
  7. Pretzels
  8. Pet Food is not permitted in this section – apply using the Craft Vendor Application

These spaces are limited, and applications will be accepted based on the type of food sold.  We encourage all food vendors to apply early as we expect to sell out of these spots.

Food Samples and Suffolk County Board of Health Permits – all items must be prepackaged, including samples.  You will not need a board of health permit.  Note: the specialty food section will be located on the pavement.

Application Notifications – via email and our website

1. Once your application is submitted, you will receive an email confirming your payment (sent by service@paypal.com). If you receive this email, we received your application.

2. You will also receive a second confirmation via email; however, this one may be delayed if there is a high volume of submissions. Please allow 24 -72 hours for the second email to arrive.

3. If you do not get a confirmation via email, you should check your

                      – Spam/junk folders for the email on the date you applied

                      – Credit card/bank statement for the application charge

4. Please contact us if you did not receive the PayPal receipt via email and do not have a charge on your bank or credit card statement. We likely did not receive your application.

5. We will contact you if we need more information to review your application and it is not accepted.

6. Please refrain from emailing us to ask if we received your application and if it has been accepted. It is very time-consuming to respond to emails with information posted online and quickly accessible.

7. You will be notified by email if your application is approved. You can also periodically check the Vendor Acceptance Page to see if your application has been accepted. Note that the applicants appearing on the vendor acceptance page are listed by their last name and postal zip code. We will make regular updates to that page, so check it periodically.

8. Acceptance is not automatic or based on when you apply.

9. Space assignment is also not based on the date and time you applied.

10. Vendor space assignments will be emailed to all approved applicants on or before August 28, 2026.

11. To ensure you get all emails from us, be sure to whitelist our email addresses and add them to your safe-sender list:

                          info@babylonbeautification.org

                           info@babylonbbs.org

                           service@paypal.com

                            zapiermail.com

                            ccsend.com

Cancelation Policy and Rain Date Information

Cancelation Policy

All cancelations are subject to a $100.00 cancelation fee.  Cancelations after June 1, 2026, will result in forfeiture of the entire application fee.  There are no exceptions.

Rain Date Information

Note–The fair date is Sunday, September 13, 2026, and the rain date is Sunday, September 20, 2026.  If you apply, please make sure you’re available on both dates.

In the event of a cancellation, we will issue a public notification before 5:00 a.m. on fair day.  The notice may also be given earlier, emailed, and posted on our website and social media sites (Facebook and Instagram).  Refunds or future credits will not be issued if the fair is canceled on the original date (September 13, 2026) due to inclement weather since there is a scheduled rain date.  There will be no exceptions.

In the event of inclement weather on the rain date (September 20, 2026) and the fair is canceled, we will apply your fee to the 2027 Annual Fair with a guaranteed spot.  If you opt for a refund, you will forfeit 50% of the event fee without a guarantee for the following year.

2026 Specialty Food Market Vendor Application

  • Annual Fair: Sunday, September 13, 2026

    Rain date: Sunday, September 20, 2026

  • Please don't type in ALL CAPS
  • This name will appear in the Online Directory
  • List just one person only
  • Accepted file types: jpg, jpeg, gif, png, pdf, bmp, Max. file size: 100 MB.
    File types allowed: jpg, jpeg, gif, png, pdf, bmp
  • e.g. https://babylonbeautification.org/
  • e.g. https://www.facebook.com/BabylonBBS/
  • e.g. https://www.instagram.com/babylonbbs/
  • Will not appear in the Online Directory
  • This will appear in your online directory. Please proof for typos. BBS has the right to edit your description if deemed necessary.
  • Be very specific.
  • Be very specific. Include the main ingredients and their source.
  • Be very specific.
  • Be very specific.
  • Only one space per food vendor is permitted
  • This is a dedicated section located on pavement. You can't choose any other location than Section D (Argyle Park Parking Lot).
  • Drop files here or
    Accepted file types: jpg, jpeg, gif, png, pdf, bmp, Max. file size: 100 MB, Max. files: 5.
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