Sunday, September 10, 2023

Rain Date: Sunday, September 17, 2023

Fair hours: 9 a.m. – 5 p.m.

Argyle Park & Gazebo
244 West Main Street, Babylon, New York 11702

Update March 18, 2023

New Application Process in Effect

We are only accepting applications for the waitlist.  The application is the same, but the fee is $10.  If a vendor on the waitlist is accepted, the vendor will be required to pay the balance due of the published fee (noted below) and the $10 fee will be applied to that fee.   If a vendor is not accepted the application fee of $10 is forfeited.   There is no other waitlist available. 

We made this change due to the extraordinary number of applications we received to date, the venue capacity, and the time it takes to review applications,

If you have any questions, please contact us.  Thank you to all who are interested in our events.

Click here to submit your comments and questions

Please read our FAQ page before submitting your question.

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The Craft Vendor application is available at the bottom of this page.  Please read this page carefully before applying.

Craft Vendor Information and Online Application

Each September, the Babylon Beautification Society holds a craft fair around Argyle Lake in Babylon Village. Hundreds of craft vendors sell hand-made items to crowds numbering in the thousands. Known as one of Long Island’s best fairs, our Annual Fair offers food and entertainment around the Gazebo area and features a children’s section with rides and activities at Bayman Park.

Note Regarding Hand-Made Items

All items must be hand-made.  If you have participated in the past and have sold manufactured items your application will NOT be approved.  If you provide misleading information on your application and bring non-hand-made items to the fair, you will be removed from the venue and barred from participating in future fairs.

You must make the items yourself.  You cannot source or import the items even if they are handmade by someone else.

Fair representatives will again monitor vendors on site to make sure all items sold are hand-made.  If any vendor or participant is aware of any vendor selling items that are not hand-made, please report it to us immediately via email.

Food Vendors

These are limited and include preserves, artisanal cheeses, nuts, bars, jams, honey, select baked goods, spices, pickles, oils, hot sauces, and other condiments.  Please see the “Specialty Food Market” section below for more information.  A separate application is required which is noted below.  Pet food is permitted but as a Craft Vendor.

Application Process

You must submit the appropriate online application below and pay via credit card or via your PayPal account.  We do not accept applications and payments via postal mail.  Do not print the application and mail it to us.  Do not mail a payment to us.  We will return mailed items to you.  Walk-on vendors will not be permitted.

Note: you must use the same email address in your online application, with your credit card payment, and if you contact us.  We reference all correspondence and transactions by email address so it is critical all applicants use the same email address.

Review and Approval Process

All applications will be reviewed and must be approved.  The review process takes several weeks.  After you submit the application, you will be directed to a payment page to make your payment.  If you don’t make your payment immediately after you submit your application, it won’t be accepted.  If we have a question regarding your application, we will contact you.  If your application is not approved we will alert you via email and issue a refund less a $15.00 processing fee.  If you have questions about the application process, please contact us before you apply.  Note: We reserve the right to accept or refuse any vendor for any reason.

Items cannot be mass-produced in factories.  Your application will not be accepted if we don’t have enough information to review.  Also, do not assume you will be accepted because you’ve participated in the past.  Note: we require photos of your items to be included in the application.  If the items in the photos don’t match the description of your items your application will not be accepted.

The venue is a park and space is limited.  If we reach capacity before we review your application and we are not able to accept it, you will be refunded in full.

Application Notifications – via email and our website

Please note the following:

1. Your payment receipt via email (sent by service@paypal.com) is your acknowledgment that we’ve received your application and payment, it is not an acknowledgment that your application has been approved.

2. If you do not get a payment receipt via email you should check your

                      – Spam/junk folders for the email on the date you applied

                      – Credit card/bank statement for the application charge

3. If you did not receive the email receipt and don’t have a charge to your bank/credit card statement, please contact us.  We likely did not receive your application.

4. We will contact you if we need more information for our review and your application is not accepted.

5. Please refrain from emailing us asking if we received your application and if your application has been accepted.  It is very time-consuming to respond to emails with information posted online and quickly accessible.

6. You will not be notified when your application is approved.  You can periodically check the Approved Vendors List to see if your application has been approved.  Note: the applicants appearing on the vendor acceptance page are listed by the date and time their application was submitted and by the applicant’s last name and postal zip code.  If you applied and didn’t appear on that page, please check the date and time you submitted the application before contacting us.  We will make regular updates to that page, so check it periodically.

7. Vendor space assignments will be emailed to all approved applicants on or before August 28, 2023.

8. To ensure you get all emails from us, be sure to white list our email addresses and add them to your safe-sender list:

                          info@babylonbeautification.org

                           info@babylonbbs.org

                           service@paypal.com

Vendor Information

All spaces are 10’ x 10’.  We provide only the space.  You may bring a tent, tables, chairs, display materials, etc.  Gas-powered generators are strictly prohibited.  Electricity and Wifi are not provided.

Craft vendors are limited to two spaces only (together or apart).  Food vendors are limited to one space only.

The following are not permitted to participate:

1. Organizations that are social, religious, and political

2. Service organizations and service firms

3. Non-profit organizations

Note: fundraising of any kind is strictly prohibited.

Location Requests

We assign vendor spaces based on the following and in this order:

1. The date we receive and then approve your application

2. Location requests

All requests will be considered, but no guarantees of a specific location or area will be granted. We suggest you apply very early to have your request considered.  Please remember that the venue is a park, so the ground is not level.  Please also be aware that space numbers often change from year to year due to changes in the landscape and/or the layout of spaces.

Requests based on other vendor products and proximity to other vendors will not be considered.  These types of requests are not logistically possible.  Requests for corner spaces will not be considered.  Please keep in mind the weather and plan accordingly.  Your space may be sun-facing, and it may get hot.  Be prepared and bring appropriate materials to shield yourself from the sun.

Set-up: you may begin setting up by 5:00 am, but you must be fully set up by 8:00 am.  You may only set up on the morning of the fair, not the day before the event.  There is no unloading or parking on grass areas. The fair ends at 5:00 pm.  Note: fair goers usually arrive early.

Problems Onsite

As the venue is a park, problems may arise with trees, uneven and wet surfaces, and other naturally occurring matters.  On the day of the fair, should you encounter any of these issues, please contact us immediately so we can address your concerns.  We will not issue any refund or credit for any matter we cannot address during set-up.

Online Vendor Directory (view 2022 directory here)

We have the best vendors at our fair and we want everyone to know it!

Several weeks before the fair we will publish an online vendor directory which will include select information regarding your products sold, your social media sites and select contact information you provide to us.  We will also include the location of each vendor’s fair space and a site map so fairgoers can locate you at the venue.

We will also advertise the directory in select online media outlets further promoting the event and your participation.  This new advertising feature is unique to our fair and will increase your experience both at the fair and before and after the event.

“Specialty Food Market” for food vendors

We are dedicating a section of the vendor area to food vendors, which will be very limited.  Food trucks are not permitted in this area.  Food items requiring cold storage are not permitted.

Food items include:

• Baked goods

• Baked bread

• Gluten-free baked goods

• Nuts

• Bars

• Jams & preserves

• Pickles

• Artisanal cheeses

• Honey

• Spices

• Hot sauces & other condiments

• CBD products

• Anything that is eaten or ingested falls into this category

• Note: pet food is not considered a Specialty Food.  Pet Food vendors must apply using the Craft Vendor application.

Note: all food vendors must bring a 10′ by 10′ tent.

Food vendors may sell items from a home or commercial kitchen, but the vendor must make all items.  Items (other than the ingredients) are not permitted to be sourced outside the vendor’s kitchen and then resold at the fair.  All food items must be pre-packaged.  Vendors are prohibited from preparing or packaging food on-site.  Heating and refrigeration units are strictly prohibited.  Items that require ice or dry ice coolers to stay refrigerated or frozen are not permitted.  Cold storage is not permitted.

The following are not permitted:

1. Alcohol

2. Bottled water and other bottled beverages

3. Canned beverages

4. Any beverage

5. Ice Cream

6. Shaved Ice

These spaces are limited, and applications will be accepted based on the date we receive the application and the type of food sold.  We encourage all food vendors to apply early as we expect to sell out of these spots.  Please use the Specialty Food Market application below.

Food Samples and Suffolk County Board of Health Permits – all items must be prepackaged, including samples.  You will not need a permit.  Note: the specialty food section will be located on the pavement.

Pet Food & Pet Treats

Pet food and treats are permitted but are considered Craft Vendors and are not located in the Specialty Food Market.  Please use the Craft Vendor Application for all pet food.

All pet food must be prepackaged and cannot require refrigeration, coolers, or ice.  Pet food cannot be sold frozen.  In addition, pet food vendors are not permitted to have their pets at their booths.

Authors and Book Sales

Authors are not permitted to participate and sell their books.  Book signings are also not permitted.  The sale of books, in general, is not permitted.

Fruits, Flowers, Plants and Vegetables

Sales of fruits and vegetables, cut flowers, potted plants and flowers are not permitted.

Temporary Tattoos and Henna Artists

These activities are limited.  If you wish to participate as a vendor, please contact us directly via email.  Please do not apply; your application will not be accepted.

Children’s Area

For 2023 we are accepting vendors for the following, please email us for information info@babylonbbbs.org.

• Bounce House

• Face Painting

• Spin art

• Sand art

• Cotton Candy

• Popcorn

Conduct & Behavior

We expect all vendors to adhere to all guidelines, be professional and treat all other vendors and all visitors in a kind and courteous manner.  We reserve the right to remove any vendor or person(s) from the premises for any reason, at any time.

Other Notices

Neither the Babylon Beautification Society nor the Village of Babylon shall be held liable for any damages, loss, theft or injury resulting from participation of the applicant and/or his/her agents. The applicant is solely liable for his/her person and property, as well as that of his/her agents, before, during, and after the event.

The Babylon Beautification Society reserves the right to limit certain types of participants and merchandise and to enforce all regulations pertaining to applicants and/or their representatives.

We reserve the right to refuse any application for any reason.

Parking

Vendors and visitors are not permitted to park in the Babylon Masonic Lodge parking lot (250 West Main Street).  This is private parking and all vehicles parked in this lot may be towed.  There is ample parking at the LIRR station and on Trolley Line Road.

Hygiene Requirements

• Hand Hygiene: each vendor should provide hand sanitizing supplies in their space.

• Cleaning and Disinfection: each vendor should regularly clean and disinfect all frequently touched surfaces.

Rain Date Information

In the event of a cancellation, we will issue a public notification on the morning of the fair at 5:00 am.  Notifications will be sent via email and posted on our website and Facebook page.  Refunds will not be issued if the fair is canceled on the original date due to inclement weather since there is a scheduled rain date.  There will be no exceptions.

In the event of inclement weather on the rain date and the fair is canceled, we will issue each vendor a refund less a $75.00 fee to cover the costs associated with the online directory, advertising and promotion, and other miscellaneous expenses.

2023 Fees

Payment is due upon submission of your online application.  We do not accept applications and payments via postal mail.  Note: the application review process takes several weeks, and if your application is not approved, we will refund your application fee, less a $25.00 processing fee.

Craft vendors may purchase more than one space, but an additional fee applies.  Specialty Food Market Vendors are limited to only one space.

Craft Vendor Fee

$255.00 on or before July 1, 2023

$305.00 after July 1, 2023

Specialty Food Market Vendor Fee

$295.00 on or before July 1, 2023

$345.00 after July 1, 2023

Cancelation Policy

All cancelations are subject to a $95.00 cancelation fee.  Cancelations after June 30, 2023, will result in forfeiture of the entire application fee.  There are no exceptions.

Online Payment

When making your payment via the payment portal you will have the option to pay via your Paypal account (if you have one) or with a credit card.  After you submit your payment through the payment portal you will receive an email receipt from Paypal, this is your confirmation that we received payment.  This is not confirmation that your application has been approved.  Keep this email for proof of payment.

Acceptance of our Terms

By applying and submitting your application and payment you are agreeing to all terms and conditions.  Please read them all very carefully as we won’t make exceptions for any reason.